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Lesson 8 — Drill-down: proving a figure

A number you cannot prove is a number you should not file.

Click any figure in the report and it opens the journal items behind it. Not a summary — the actual account.move.line records, filtered to exactly what fed that box for that period.

Use it in three situations, and it will save you every time:

  • A box looks too big or too small. Open it and scan the documents. A single mis-tagged credit note is usually visible in seconds.
  • The Emirate split looks wrong. Open box 1b and look at the customers. If a Sharjah customer appears there, their contact carries the wrong Emirate.
  • Someone asks you where a number came from. An auditor, your accountant, the FTA. You answer by opening the figure in front of them.

Two toggles change what you are looking at:

  • Include draft counts entries that are not yet posted. By default the reports read posted entries only. If a figure looks low, an unposted batch is a likely cause — turn this on to confirm, then go and post them.
  • Compare to prior lines up previous periods beside the current one. Quarter-on-quarter movement in a box you did not expect to move is the cheapest review you can run before filing.
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